Scheduler
OrthoExec’s Scheduler combines patient check-in, calendar preview, and appointment functions on one screen for improved efficiency. Customizable doctor scheduling lets you create your ideal day: color-code to your liking, build a scheduling grid with any number of chairs/columns, and design schedule templates for any type of day or office location — set up the procedures that work best for your office.
The schedule provides a view of critical patient data, while the unique NHS workflow design enhances front and back office productivity. Practices with multiple offices can click on the “Office” button to change the office on display.
Many shortcuts are built into the schedule to allow the front desk easy of use; post payments, check patients in, quickly send necessary letters, communicate with back office, and instantly come back to the schedule to help a patient at the front desk.
Treatment Card
OrthoExec's electronic Treatment Cards efficiently and securely record patient data, and can be customized to fit your practice.
Color-coding capability allows easy visual representation of treatment stages, wires, types of appointments, and more. Customizable column numbers and data fields offer greater flexibility, as well the ability to monitor the course of each patient's treatment "at a glance".
Full patient treatment history and important information (medical alert, elastic type, dentist name, DOB, oral hygiene recall, hobbies/interest, and future appointments, model box, alerts, etc.) is displayed, as well as who is on deck and in chair.
Patient Information and Storage
NHS gives the practitioner that wants to go paperless, all the fields necessary to record and store patient information.
Each tab – Relations, Treatment Status, Diagnosis, Appointment History, Notepad, Siblings, Letters, document Storage, patient Images – takes you to another page to store and view even more information!
Every module in OrthoExec contains Quick Links to other features – for example, Treatment Card, Schedule, Insurance, and the patient’s financial Ledger.
There are a number of customized fields that the practitioner can record and store information.
Communication
Communication between doctor and staff, doctor and patient, staff and patient is the key to a successfull practice, and patient treatment cooperation. OrthoExec is based on tools to accomplish that in a smooth, understandable fashion.
- Initial diagnostic/treatment plan letters to patients, explaining what is involved in their treatment and the cost. [see Q&A letters]
- Progress Reminders popup to allow you to quickly create 'progress letters', for positive feedback to parents/patients.
- Text messaging or emailing patients to remind them of their appointments.
- Quick communication between 'front office' (Schedule) and 'back office' (Treatment Card).
- Electronic (or paper) statements that are understandable. Autopayments help patients pay their accounts on time, saving your practice overhead.
- OrthoExec de-stresses the whole insurance process, gives the practice the ability to help the patients file their claims.
Accounting / Financial
Give your bookkeeper the tools to be efficient, quick, and accurate! OrthoExec offers single-screen access to multiple advanced accounting functions - easily view all transactions without having to open multiple windows.
The ledger view is built around a peg-board style ledger, which provides an accurate running balance of each account. You have the flexibility to edit contracts, print any number of customized accounting reports, and track multiple financial parties and insurance contracts.
Automatic credit card and ACH processing functions save time and post payments directly to the patient's ledger.
The ledger view includes a needed comment section, to record information and conversations. Added bonus is a button to take you to the Collection Reminder area. By recording conversations and using 'tickler' reminder dates, collections can actually become streamlined.
Insurance Processing
What if you could process a claim form in less than 3 minutes? With OrthoExec, it is just a matter of choosing a subscriber, choosing the treatment, fee, a few more clicks and you are ready to print the claim, or send it electronicly. Tell OrthoExec the number of future monthly/quartly billings you need and that's it.
With built in insurance tracking features, OrthoExec makes handling/processing insurance claims a simple process.
Q&A
The Q&A can be customized and can contain any of the following: Diagnosis, Findings, Treatment Plan, Goals, Requests, Concerns. Plus up to 14 groups you create.
Reminders!
Because there are different types of reminders, there are multiple systems in place for each unique type.
Recall Reminders is the most common. OrthoExec allows easy access to place a patient into one of four different types of recalls (Exam Recall, Pre-Treatment Recall, In-Treatment Recall, and Retainer Recall). OrthoExec can print lists, labels for postcards, email or text message the reminder.
NotePad Reminders were designed for the Treatment Coordinator for patient followup. Can you think of a better way to be reminded, that a patient needs followup, but to appear when you log in each day?
Progress Reminders reminds the practitioner when a patient arrives for their appointment of a needed pano, or it's time for a progress review, or another type of reminder.
Calendar Reminders are designed to remind staff or doctor things to be done. These can be personal messages 'just for your eyes' or to remind everyone of an event for the day. Calendar and NotePad Reminders appear when you log into the system for the day.
Collection Reminders is a tool that helps the bookkeeper followup with past due accounts.
Other Features
Employee TimeClock -- records employee in/out times for payroll.
OrthoMinder -- to email or text message patient reminders (appointment, recall, birthday, blasts, statements)
OrthoMapIt -- to plot demographic information. (What part of town are your patients living in?)
OrthoMC --Market Center designed to record meetings, gifts, lunch & learns, etc with each referral.
Finger Recognition --for use with patient sign in and Employee TimeClock.
Patient Sign In --to allow patients to sign in upon their arrival.
